CRESTVIEW UNLIMITED SPECIAL MEETING May 11, 2026 5:30 PM COUNCIL CHAMBERS 1. Call to Order 2. Approve Agenda 3. Consent Agenda Approval of the minutes from January 12, 2026, and January 26, 2026, Crestview Unlimited 3.1. Meetings. 4. Action Items Golf & Utility Cart Leases 4.1. 5. Comments from the Mayor and Council 6. Comments from the Audience 7. Adjournment The Presentations section is for items that were submitted by a citizen or group of Citizens no later than the Wednesday 2 weeks prior to the meeting to the Clerk's office for approval. These items will be scheduled under the section titles Presentations and Reports. Supporting documents must be submitted at this time to be on the regular agenda. All Action Items are for staff and elected officials only and must be submitted for approval no later than Wednesday 10 days prior to the meeting. Those not listed on the regular agenda who wish to address the council should fill out a white card. The card must be submitted to the Mayor or Mayor Pro Tem. Speaking time should be three minutes or less, large groups may designate a spokesperson. All remarks should be addressed to the Council as a whole and not to individual members. All meeting procedures are outlined in the Meeting Rules and Procedures brochure available outside the Chambers. Florida Statute 286.0105. Notices of meetings and hearings must advise that a record is required to appeal. Each board, commission, or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing is required, of such board, commission, or agency, conspicuously on such notice, the advice that, if a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). In accordance with Section 286.26, F.S., persons with disabilities needing special accommodations, please contact Natasha Peacock, City Clerk at cityclerk@cityofcrestview.org or 850-628-1560 option 2 within 48 hours of the scheduled meeting. Page 1 of 18 City Council Minutes January 26, 2026 5:00 PM Council Chambers 1. Call to Order The Annual Crestview Unlimited was called to order at 5:00 p.m. by Mayor Pro Tem Capps. Board members present: Dusty Allison, Sylvester Echols. Also present: City Manager Jessica Leavins, City Clerk Natasha Peacock, City Attorney Jonathan Holloway, and various Staff members. 2. Approve Agenda Chair Mayor Pro Tem Capps called for action. Motion by Councilmember Allison and seconded by Councilmember Echols to approve the agenda as presented. Roll Call: Ayes:All ayes motion carried. 3. Presentations and Reports 3.1. Financial Update Ms. Gina Toussaint, Finance Director, presented the following information to the Board. For the fiscal year ending September 30th, 2025, the Country Club reported a positive financial performance. The change in net position totaled $32,523, an increase of $7,481 from the prior year. This improvement was driven primarily by revenue growth, with total revenues increasing by 12% from the previous year. Overall, the 2025 financial year results reflect continued financial stability and modest growth. I'd be happy to try to answer any questions. There were none. 4. Resolutions 4.1. Resolution 2026-06 Ms. Wendy Tarpley, Assistant Finance Director, stated that the resolution for the budget of Crestview Unlimited. It reflects higher than anticipated golf course revenues and provides for corresponding expenditures represented in Exhibit A. The changes increased revenues and expenditure by the amount of $76,600. Madam Clerk, will you please read Resolution 2026-6 into the record by title. City Clerk, Natasha Peacock, read Resolution 2026-06 by title: RESOLUTION: 2026- 6 A RESOLUTION OF CRESTVIEW UNLIMITED, INC., AMENDING THE FISCAL YEAR 2026 CRESTVIEW UNLIMITED BUDGET TO MORE ACCURATELY REFLECT REVENUES AND APPROPRIATIONS. Mayor Pro Tem Capps called for action to adopt Resolution 2026-06. Motion by Councilmember Echols and seconded by Councilmember Allison to adopt Resolution 2026-06. Roll Call: Ayes: All ayes motion carried 1 Page 2 of 185. Action Items 5.1. Equipment Lease Agreement City Manager Jessica Leavins informed the board that, due to the growth in revenue, the golf course is looking to lease tractors from John Deere to maintain the grass on the course. Several of the golf course’s existing mowers have reached the end of their useful life and require frequent repairs, resulting in increased maintenance costs and operational inefficiencies. Continued reliance on aging equipment poses a risk of service interruptions and may negatively impact course conditions. The proposed five-year lease covers four mowers and carries an APR of 5.7%. This will allow Blackwater Golf Course to replace aging equipment with reliable, modern units while avoiding the upfront capital costs associated with purchasing new equipment. Leasing will provide predictable annual expenses, reduce repair and maintenance risks, and help ensure consistent course maintenance and operational efficiency. Chair Mayor Pro Tem Capps called for action to approve the Mayor signing the lease. Motion by Councilmember Allison and seconded by Councilmember Echols to approve the Mayor signing the lease. Roll Call: Ayes:All ayes motion carried 6. Comments from the Mayor and Council Mayor Pro Tem Capps asked if there were any comments from the Council. There were none. 7. Comments from the Audience Mayor Pro Tem Capps asked for any comments from the public, there were none. 8. Adjournment Mayor Pro Tem Capps adjourned the meeting at 5:04 p.m. Minutes approved this __ day of __, 2026. _____________________________________ JB Whitten Mayor Natasha S Peacock City Clerk CMC Proper Notice having been duly given Page 3 of 18 City Council Minutes January 26, 2026 5:00 PM Council Chambers 1. Call to Order Mayor JB Whitten called the annual meeting of Crestview Unlimited to order at 5:00 p.m. 2. Approve Agenda 3. Presentations and Reports 3.1. Financial Update 4. Resolutions 4.1. Resolution 2026-06 5. Action Items 6. Comments from the Mayor and Council 7. Comments from the Audience 8. Adjournment Mayor JB Whitten adjourned the meeting at 5:05 pm due to not having a quorom the meeting was rescheduled for Monday, January 26, 2026. Minutes approved this __ day of __, 2026. _____________________________________ JB Whitten Mayor Natasha S Peacock City Clerk CMC Proper Notice having been duly given Page 4 of 18 CITY OF CRESTVIEW Item # 4.1. Staff Report CITY COUNCIL MEETING DATE: May 11, 2026 TYPE OF AGENDA ITEM: Action Item TO: Mayor and City Council CC: City Manager, City Clerk, Staff and Attorney FROM: Jessica Leavins, City Manager DATE: 05/07/2026 SUBJECT: Golf & Utility Cart Leases BACKGROUND: Crestview Unlimited, Inc. operates the golf course under the name "Blackwater Golf Club" and is currently managed by GreatLIFE GOLF. The current golf cart fleet was purchased by the City of Crestview and leased to Crestview Unlimited, Inc. (Blackwater Golf Club) in March of Fiscal Year 2022. The fleet is now nearing the end of its useful life and has begun to incur increasing maintenance and repair costs, impacting reliability and operational efficiency. DISCUSSION: GreatLIFE GOLF is proposing a new lease with Yamaha for sixty-six (66) new golf carts at $72.70 per unit, with a total monthly payment of $4,798.20 and two (2) utility carts at $179.75 per unit, with a monthly payment of $359.50. Both agreements are for a term of sixty (60) months. The leases provide the golf course with updated equipment while spreading the cost over time, allowing for predictable budgeting and continued service operations. As part of this transaction, Yamaha will purchase the City’s current fleet for $111,000.00 ($1,850 x 60 units). The remaining balance on the existing cart lease is $100,343.24, resulting in an excess of $10,656.76 over the payoff amount. A check in the full amount of $111,000.00 will be issued to the City of Crestview and applied toward the outstanding lease balance for Crestview Unlimited, Inc. as well as prior-year purchases covered on their behalf. GOALS & OBJECTIVES This item is consistent with the goals in A New View Strategic Plan 2020 as follows; Foundational- these are the areas of focus that make up the necessary foundation of a successful local government. Financial Sustainability- Achieve long term financial sustainability Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality of public services Quality of Life- these areas focus on the overall experience when provided by the city. Community Character- Promote desirable growth with a hometown atmosphere Opportunity- Promote an environment that encourages economic and educational opportunity Page 5 of 18 Play- Expand recreational and entertainment activities within the City Community Culture- Develop a specific identity for Crestview FINANCIAL IMPACT The current lease amount is $5,194.20 and the two new proposed leases total $5,157.70, resulting in a total savings of $36.50 each month. The monthly cost for the golf cart lease is $4,798.20, and the monthly cost for the utility cart lease is $359.50, and are already provided for in Crestview Unlimited's FY2026 budget, amended January 12, 2026. The remaining lease term will be incorporated into the Crestview Unlimited, Inc's budget for the future term of the lease. RECOMMENDED ACTION Staff respectfully requests a motion to approve Blackwater Golf Club to enter into two new lease agreements for the golf and utility carts and authorize the mayor to execute the new lease agreements. Attachments 1. Original Golf Cart Promisory Note 2. Yamaha Proposal - Blackwater Golf Club - GreatLIFE Golf (REV 03-18-2026) (002) Page 6 of 18Page 7 of 18Page 8 of 18Page 9 of 18Page 10 of 18PROPOSAL EXPRESSLY PREPARED FOR PROUDLY PRESENTED BY GREG ROBISON GREG_ROBISON@YAMAHA-MOTOR.COM Page 11 of 18 Proposal Details: Blackwater Golf Club GreatLIFE GOLF Purchase Price = $6,075.00* Model Description Installed Accessories Qty Terms 2026 FLEET AFI • GLACIER 66 Term: 60 Months • DECALS Starting: 05/01/2026 • GUARD, STONE Payment per unit: $72.70* • USB AFI FLEET Total Payment: $4,798.20* • CLUB COVER BLACK Total # of Payments: 60 • FUSIONFIT INFO CARD 2.0 • OVERMOLDED STEERING WHEEL • DOMESTIC GOLF CAR SUNTOP • DUAL SAND BOTTLE KIT W/HANDLE • YDR/DR2 PREMIUM 12PK COOLER KT • WHEEL COVER, SILVER, BULK • CLEAR HINGED WINDSHIELD ASSY Payment Schedule: Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2026 X X X X X X X X 2027 X X X X X X X X X X X X 2028 X X X X X X X X X X X X 2029 X X X X X X X X X X X X 2030 X X X X X X X X X X X X 2031 X X X X Payment X No Payment blank ADDITIONAL TERMS:*Any applicable taxes not included. Interest rate of 5.08% is based on the City of Crestview qualifying for the Municipal rate. Prices offered above doesn't include any trade-in value on trades. Yamaha Golf Car will offer the City of Crestview $1,850.00 per trade for the 2021 TXT gas cars. If trading-in sixty (60) units, Yamaha will write a check for $111,000.00 for ownership. This quotation is valid for Thirty (30) days from quote date and is subject to change beyond that date. Furthermore, this proposal constitutes the entire understanding and agreement amongst the parties, whether oral or in writing. Neither party has made any further representations or promises to the other with respect to the subject matter of this agreement, except as set forth in this agreement. This agreement supersedes any previous agreements made between parties and is con®dential in nature. The proceeding quotation does not include applicable taxes, insurance or service and is subject to ®nal approval of Yamaha Commercial Leasing & Finance and Yamaha Golf Car Company. Additional contracts to follow. If this proposal is acceptable under the above terms, please sign and date below: Accepted by:___________________Date: _______ Accepted by:___________________Date: 03/18/2026 Blackwater Golf Club National Account Manager Page 12 of 18 Proposal Details: Blackwater Golf Club GreatLIFE Golf Purchase Price = $11,370.00* Model Description Installed Accessories Qty Terms 2026 UMAX 2 RALLY EFI • CARBON METALLIC 2 Term: 60 Months • OVER FENDER KIT,OFF-ROAD, WIDE Starting: 05/01/2026 • RALLY SUNTOP Payment per unit: $179.75* • BED MAT KIT Total Payment: $359.50* • REAR ARM SKID PLATE KIT Total # of Payments: 60 • UMAX CLEAR HINGED Payment Schedule: Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2026 X X X X X X X X 2027 X X X X X X X X X X X X 2028 X X X X X X X X X X X X 2029 X X X X X X X X X X X X 2030 X X X X X X X X X X X X 2031 X X X X Payment X No Payment blank ADDITIONAL TERMS:*Any applicable taxes not included. All prices listed above are subject to change without notice. This Lease Quote is valid for 30 days from quote date. This quotation is valid for Thirty (30) days from quote date and is subject to change beyond that date. Furthermore, this proposal constitutes the entire understanding and agreement amongst the parties, whether oral or in writing. Neither party has made any further representations or promises to the other with respect to the subject matter of this agreement, except as set forth in this agreement. This agreement supersedes any previous agreements made between parties and is con®dential in nature. The proceeding quotation does not include applicable taxes, insurance or service and is subject to ®nal approval of Yamaha Commercial Leasing & Finance and Yamaha Golf Car Company. Additional contracts to follow. If this proposal is acceptable under the above terms, please sign and date below: Accepted by:___________________Date: _______ Accepted by:___________________Date: 03/18/2026 Blackwater Golf Club National Account Manager Page 13 of 18 MEMBER BENEFITS Great Incentives When You Convert or Renew Your Golf Car Fleet Yamaha is the “Official Golf Car Partner” of the National Golf Course Owners Association. NGCOA members receive valuable incentives, including rebates, on Yamaha’s golf car and utility vehicle purchases and leases. You’ll appreciate Yamaha’s technical innovation and advancements—including the YamaTrack GPS fleet management utility—and will find satisfaction and value in Yamaha’s superior customer service. ALREADY AN NGCOA MEMBER? NOT YET AN NGCOA MEMBER? • Convert your fleet to Yamaha golf cars and receive a • Convert your fleet to Yamaha golf cars and receive one $50 rebate per golf car* year of NGCOA membership FREE, and one FREE OR registration for NGCOA’s Golf Business Conference— • Renew your current Yamaha contract and receive a combined $1,600+ value one FREE registration for NGCOA’s Golf Business OR Conference—an $900+ value • Renew your current Yamaha contract and receive one year of NGCOA membership FREE— a $500+ value Learn more about the benefits of membership at www.ngcoa.org/membership/join, and contact Danielle Boghosian, Office Manager, at dboghosian@ngcoa.org or 716-984-1027 with any questions. NGCOA members who joined prior to 03/31/18 receive the rebate payment following the Yamaha contract date. After 04/01/18, new NGCOA members joining with a 1-year membership receive the rebate payment following their 2nd year renewal. After 04/01/18, new NGCOA members joining with a 2-year membership receive the rebate payment following the Yamaha contract date. *Rebates are processed quarterly. REV 032725 Page 14 of 18